Guidelines for Contributions for Workshops, Topical Forum and Tutorials

Author(s) are requested to submit a PDF-document which describes her/his/their contribution. In most cases this document essentially consists of the slides to be presented at the conference.

Please follow these rules:

• Please use the IEEE PDF eXpress service (using the conference ID: emcz09x)
  for conversion to PDF as well as for checking your own PDF.
• Test-print your slides in black-and-white and check that the colour contrast is ok when printed in black-and-white.
  The CDROM will preserve the colour content of the slides.
• Submit a PDF file of 2-up on A4 pages.
• Be aware that fonts are readable when the slides are printed as 2-up on A4 pages.
• All fonts must be embedded.
• The 2-up PDF must not contain special effects (eg. page-transitions, animation etc).
  Any PDF with special effects will be rejected and you will be requested to submit a replacement PDF without special effects.
• The maximum number of pages is 18 (corresponding to max. 36 presented slides, 2 per A4-page) for TOPICAL FORUM and WORKSHOPS.
• The maximum number of pages is 25 (corresponding to max. 50 presented slides, 2 per A4-page) for TUTORIALS.
• Submissions must be done through the submission portal no later than October 17, 2008. In case you need to make corrections you can resubmit your paper through the same portal (using the "final paper" task). At some date after the submission deadline (see below) this won't be free of charge.
• All submitted manuscripts must be camera-ready and final.
  • Authors must proofread their manuscripts before submission and they must proofread the exact files which they submit.
  • Authors may want to submit revised manuscripts if they find serious factual errors or typographical errors. Causal Productions [the producer of the CD-ROM] will not perform correction of existing manuscript files – a replacement file must be submitted. The revised manuscript files will be accepted only if there is no risk to the proceedings production schedule.
  • Causal Productions will charge a fee of AUD $35.00 per submission for REVISED manuscripts sent to Causal Productions AFTER October 17, 2008.
  • No fee will be charged for REVISED manuscripts sent to Causal Productions BEFORE October 17, 2008. No fee will be charged for REWORKED manuscripts requested by Causal Productions to fix problems identified in the original submission. No fee will be charged to correct problems caused by Causal Productions' processing of the manuscripts.
• Causal Productions will charge an over-page-limit fee directly from the authors:
  • each additional page exceeding the page limit of pages will incur a processing fee of AUD $2.00 per page per revision.
  • The page count of the manuscript sent by the author is used to calculate this over-page-limit charge.
  • Authors are responsible for 2-up imposition of the slides. If authors are unable to generate 2-up, Causal Productions will offer to do the imposition for the authors at the rate of AUD $5.00 per file
    per revision payable by the authors.
  • There will be an administrative fee of AUD $10.00 for each revision.
  • Causal Productions will ask the author to pay these fees directly to Causal Productions using VISA or MASTERCARD.
• Causal Productions’ manuscript revision policy
  • If Causal Productions have not yet processed the manuscript and author requests a change, Causal Productions will accept the change without fee.
  • If Causal Productions have processed the manuscript and author finds an error caused by Causal Productions, Causal Productions will fix it without fee.
  • If Causal Productions have processed the manuscript and author finds errors which were present in the author’s original submitted file, Causal Productions will ask the author to pay the reprocessing fee of Australian dollar $35.00 payable by the requesting author using VISA or MASTERCARD. This reprocessing fee is applicable to EACH revision of the manuscript.